The Wellington Room - Standard Conditions of Hire

  1. Office Helper and The Wellington room operates a NO SMOKING policy.
  2. The HIRER shall, during the period of hiring, be responsible for supervision of the room, the fabric and the contents, their care, safety from damage however slight or change of any sort, and the behaviour of all persons using the room whatever their capacity.
  3. The HIRER shall not use the room for any purpose other than that described in the hiring agreement and shall not sub-hire or use the room or allow the room to be used for any unlawful purpose or in an unlawful way, nor do or bring in to the room anything which may endanger the same or render invalid any insurance policies in respect thereof.
  4. The HIRER shall comply with all conditions and regulations made in respect of the premises.
  5. The HIRER shall, if preparing food observe all relevant health and hygiene legislation and regulations.
  6. The HIRER shall ensure that any electrical appliances brought by him/her to the room and used there shall be safe and in good working order and used in a safe manner.
  7. The HIRER shall indemnify Office Helper for the cost of repair of any damage done to part of the room, including the structure thereof or the contents of the buildings, which may occur during the period of hiring as a result of the hiring.
  8. The HIRER shall ensure that the minimum noise is made on arrival and departure.
  9. The HIRER shall ensure that no dogs except for guide dogs are brought on the premises.
  10. At the end of the hire, The HIRER shall be responsible for leaving the premises and surrounds in a clean and tidy condition and any contents temporarily removed from their usual positions properly replaced, otherwise Office Helper shall be at liberty to make an additional charge.
  11. In the event of the Wellington room or any part thereof being rendered unfit for the use for which it has been hired, Office Helper shall not be liable to the HIRER for any resulting loss or damage whatsoever.
  12. The HIRER and/or other responsible persons should be conversant with the location of First Aid and Fire Fighting equipment and the procedures for emergency evacuation of the premises. These are clearly displayed at several points in the room.
  13. Users of the room are responsible for safeguarding their own personal effects or to their property and all such items brought into the room shall be placed/and or used there entirely at the owners risk.
  14. All equipment, goods or appliances brought into the room for use during the period of hire shall be removed at the end of that period, unless prior arrangements to the contrary have been made.
  15. Temporary decorations shall not be erected or fixed in any way to any part of the room, unless prior arrangements to the contrary have been made.
  16. All refuse resulting from the hire of the room must be placed in the refuse bin provided.
  17. No activity shall be carried out on any part of the room, which might constitute a risk either to Health & Safety or to the room and surrounding properties.
  18. Office Helper reserves the right to refuse any application for hire without stating its reason for doing so.
  19. Employees of Office Helper, or person authorised by them, shall have the right of entry to the room at all times.
  20. The insurance held by Office Helper provides public liability of L2,000,000.
  21. Office Helper reserve the right to cancel the Hiring Agreement at any time, or prohibit the continuance of an event, if it considered that the Hirer has failed to comply with any of the conditions of hire, or that continuance of the event is undesirable.  In such circumstances the hirer shall forfeit the whole of the fees paid for the hire and Office Helper shall not be liable for any payment in respect of any actual or presumed loss of profit or for any other cause.
  22. The HIRER should include time needed for preparation and clearing up in establishing the total time of hire required. 
  23. The hours of hiring shall be either as stated when the booking is made, or as actually used, whichever greater. 
  24. In the event of cancellation more than two weeks from the date of hire the deposit will be refunded.  In the event of a cancellation being less than two weeks away from the hire date the whole of the deposit is retained.  In the event of a cancellation less than 2 days before the hire date the whole booking fee is required/retained.
  25. Charges for the Wellington room are determined by Office Helper, they may alter these charges without notice.
  26. The HIRER must report all accidents involving injury to the public to an employee of Office Helper as soon as possible.  Any failure of equipment either that belongs to Office Helper or brought in by the HIRER must also be reported as soon as possible.
  27. Office Helper reserves the right to make alterations to any of the Conditions of Hire from time to time and at its own discretion.

 

©Copyright Office Helper 2007